We are seeking a detail-oriented Maintenance Administrative Assistant to support the Maintenance department with administrative functions including billing, quotes, scheduling, and handling miscellaneous calls. This role is essential in assisting management and ensuring smooth operational processes within the department.
Assist management in assembling quotes by coordinating with Engineering and Paint departments for necessary input.
Support preparation of bid proposals for contracts of all sizes and aid in project gate reviews as needed.
Develop and maintain the Maintenance department’s schedule and manpower plan.
Answer and direct phone calls for the Maintenance department.
Help management develop standard processes and quote sheets for the department.
Coordinate with Purchasing and Logistics to facilitate the movement of aircraft parts to Maintenance.
Assist in preparation of billing documents and support hosting of customers onsite.
May monitor shared department inbox and respond as necessary.
Perform other duties as assigned.
Position Summary/Essential Functions:
Responsibilities:
Essential Functions:
During this engagement, Supplier will perform the following services (the “Services”): on a variety of flight control components:
Scope of work includes (but not limited to):
Document Management
Maintain and organize engineering documents, drawings, specifications, and technical manuals to ensure accuracy and easy accessibility.
Project Support
Assist with project scheduling, track progress, and update stakeholders on milestones and deadlines.
Communication
Serve as a point of contact for the engineering department, respond to inquiries, and facilitate communication between teams.
Administrative Tasks
Handle correspondence, prepare reports and presentations, manage calendars, schedule meetings, and coordinate travel arrangements.
Record Keeping
Maintain financial and other records, ensuring data accuracy and easy access.
Quality Assurance Support
Assist with quality audits and inspections, ensuring compliance with established procedures.
Procurement Assistance
Support resource allocation and procurement activities for engineering projects.
Office Management
Order and maintain office supplies, manage equipment, and ensure smooth daily operations of the engineering office.